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RULES OF PROCEDURE
MEDITERRANEAN CONFEDERATION
Of FENCING
(CoMEs)
CONTAIN I - The GENERAL ASSEMBLY
Art 1 - Convocation
1.5 The convocations to the ordinary, elective and extraordinary assemblies general shall be sent by the secretariat general to the member federations at least two months before the general assembly.
1.6 Propposals which the federations decide to submit to the general assembly, as well as the names of the candidates for the positions to the executive committee must reach the secretariat general at least 30 days before the general assembly.
1.7 The detailed agenda shall be sent by the secretariat general to the member federations at least one month before the general assembly. If necessary, it must be accompanied by the list of candidates decided at the date envisaged by article 1.2 of this rule and in conformity with article 14 of the statutes.
1.8 The members of the executive committee and the presidents of the commissions are convened at the general assembly.
Art 2 - Participation
2.1 Current member
federations can designate a temporary delegate who will exert the
voting
rights if their president has no possibility to do it, according to provisions'
envisaged of art 12 of the Statutes.
2.12 The presidents of current member federations, their delegates provided with the voting rights and the temporary delegates can speak at the general assembly.
2.13 Any mandate giving voting rights to the general assembly shall be presented in writing and signed by the president of the member federation. The mandate must be deposited at the time of the opening of the general assembly.
2.14 The members of the executive committee and the presidents of the commissions can speak at the general assembly.
2.15 The guests of the executive committee can speak only with the president’s agreement.
2.16 The member federations non up to date of their contributions can assist but without speak nor voting rights.
2.17 The commission on mandates checking is composed of two members designated by the executive committee. In any case doubtful, a report will be submitted to the general assembly which will decide validity of the mandate.
2.18 The commission on mandates checking is qualified for the validation of the eligibility conditions of the candidates.
2.19 The treasurer will communicate to this commission the list of members up to date of their contribution.
2.20 At general assembly, the president of Co.M.Es shall take the chair.
2.21 The secretary of Co.M.Es is in charge of the General assembly’s secretariat.
Art 3 - Votes and elections - Candidatures
3.1 For the votes and elections a member is named by the general assembly. The elected delegates and the candidates in the elections cannot be designated.
3.2 The votes, in general assembly, take place by roll call of delegates.
3.3 The voting must be conducted by secret ballot for any election of anybody and each time a delegate does ask for it.
3.4 For the calculation of the majority, only the votes expressed by “yes” or “no” are taken into account. The president shall mention as a preliminary the number of voted and the absolute majority and, afterwards, he shall announce the null or white votes.
3.5 Any candidature shall be presented in writing by the member federation, in accordance with art 1.3.
3.6 The list of candidates shall be sent by the secretary general to the member federations in the laid down terms with arts. 1.2 and 1.3.
Art 4 - Administration
The president and secretary general’s reports are submitted in writing to the general assembly.
4.1 The A.G is regarded as one important moment to allow all the representative of the federations to intervene.
4.2 Each speaker can present a proposal or raise new points.
4.3 A speaker who presented a proposal can speak more than once, at the president’s appreciation, on the same subject to propose modifications or to summarise his proposal(s) before the voting starts.
4.4 The deliberations of the A.G are the subject of a report of proceedings, preserved at the general secretariat. A copy of the report will be sent to all the member federations no later tha two months after the general assembly.
CONTAIN II - ADMISSIONS
Art 5 - The member federations
5.1 Each member federation shall provide, with the secretary general and the president:
5.1.1. Official designation
of the federation
5.1.2. The head office (with address) of the
federation
5.1.3. Names of the president and of the EC
of the federation.
5.2 Any federation which perform the conditions indicated to art 2 of the Statutes can make a request for adhesion to Co.M.Es. Mediterranean Fencing Confederation.
5.3 AG rules on applications for membership at each meeting.
5.4 The Executive Committee has the right to admit provisionally, until the next General Assembly, a national Federation which has applied.
5.5 A national Federation which is provisional member benefits from the same rights and has the same obligations as any other member federation.
CONTAIN III - THE EXECUTIVE COMMITTEE
Art 6 - General
6.1 The executive committee manages Co.M.Es., it is in particular in charge of :
6.3. preparation of
the A.G. (decides of the place, date, time, agenda, appointment of the members
for mandates’checking,, draftingt
of the reports to be presented at the Générale assembly).
6.4. execution of the A.G. decisions,
6.5. the representation, at the F.I.E and
at the continental and regional authorities.
6.6. the preparation and the monitoring of
the Mediterranean Championships and other official events organised by him.
6.7. maintaining contact between the member
federations.
6.8. the approval of the rules worked out
by the commissions.
6.9. the call of a A.G.E (Extraordinary General
Assembly) in the event of resignation of the president or at the request
of two thirds
of the E.C.
Art 7 - Meetings
7.1 A first meeting of the E.C. immediately takes place after the elective A.G.
7.2 The E.C. is convened by the president or at least 5 of its members.
7.3 The dates of the meetings are fixed at least one month before. The agenda shall reach the members at least 15 days before the date of the meeting.
7.4 The E.C. can deliberate validly only if at least 5 of its members are present.
7.5 The decisions are made by simple majority. In the event of equality of voices, the voice of the president is dominating. However, for the request for convocation of an extraordinary general assembly, the necessary majority is of at least 5 votes.
7.6 The minutes of proceedings will be sent to the members of the E.C. no later than two months after each meeting.
7.7 At the end of each meeting, the date and the place of the next meeting are set.
7.8 A member who, throughout his mandate, does not take part, without excusing itself, with 3 meetings of the E.C., is regarded as having resigned and is not re-eligible any more.
Art 8 - The President
In addition to the missions envisaged by art 15 of the Statutes, the president:
8.1 is responsible for the correct operation of Co.M.Es.,
8.2 convenes and manages the A.G and the E.C.,
8.3 maintains contact between the members of the E.C.,
8.4 shall present at the E.C. the management report intended for the A.G.
If the president is prevented from attending personally, the vice-president takes his place.
Art 9 - The secretary general
The secretary general is responsible for the administrative work of Co.M.Es and the correct operation of the secretariat general. In particular he shall :
9.1 hold the official reports and write all useful reports,
9.2 maintain the contact between the members federations,
9.3 ensure coordination between works of Co.M.Es.,
9.4 ensure coordination between the organizing committees of the championships and the events organised under his responsibility.
9.5 present at the E.C. the written administrative report intended for the A.G.
9.6 write the list of the candidates with the E.C. and pass it on to the members federations in the terms indicated to art 1.3.
Art 10 - The Treasurer
The treasurer is responsible for the financial administration of Co.M.Es. In particular he shall:
10.1 hold an accountancy,
10.2 deposit the contributions and other receipts in bank account
10.3 pay the expenditure,
10.4 establish the accounts of the past exercise and the assessment which he submits to the E.C. and the A.G.,
10.5 present a written report at the meetings of the E.C.,
10.6 establish a provisional annual budget which he submits to the EC.,
The treasurer is responsible
for the funds and the values which are entrusted to him within the framework
of its mandate.
The books of accounts and all the parts having
a relationship with financial management are transmitted by the treasurer
at the end of the mandate to his successor
no later than during the 2nd meeting of the E.C. lately elected.
The minutes concerning the transmission of
the parts is signed by the president, the secretary general and by the former
treasurer as well as the new one named.
The former treasurer shall transmit to his
successor all the funds and values, in accordance with the assessment in
“euro”, the month following the
signature of the minutes of transmission of the books of accounts.
CONTAIN IV - FINANCES
Art 11 - General
11.1 The treasurer establishes an account of the past exercise and the assessment which he submits to the E.C. The E.C. presents them at the A.G.,
11.2 The executive committee presents the draft budget at the A.G.
11.3 The expenses for the member’s participation in the meetings are at the federations charge to which they belong.
11.4 The E.C. decides it may take the expenses at its charge in the cases of particular missions accomplished in the interest of Co.M.Es.
11.5 A sum must be forecasted with the budget for entertainment expenses of Co.M.Es.
11.6 The possible non-recurring expenses are to be decided by the E.C.
TITRATE V - COMMISSIONS
Art 12 - General
12.1 The commissions are composed of three members, at most, elected by AG.
12.3. A member of the EC can take part in the meetings of the commissions.
12.2 The Members of the Commissions elect between them a President
12.4 The meetings are convened by the secretary general on a proposal by the president of the commission concerned.
12.5 The presidents of the commissions, on president of the COMES proposal, can be convened by the Secretary General, to the meetings of the E.C.
12.6 Any convocation is sent to the members at least a month before the meeting with copy to the federations to which they belong.
12.7 The expenses of participation in the meetings of the Members of the Commissions are paid by the Federations to which they belong.
12.8 The E.C. decides
it may pay the expenses in the event of particular missions accomplished
in the interest of Co.M.Es.
12.9 A member who, throughout his mandate,
does not take part, without excusing itself, with 3 meetings of the E.C.,
is regarded
as having resigned and is not re-eligible any more.
Art 13 - Commissions
13.1 The commissions envisaged are as follows:
d)
Technical commission
e) Commission
for promotion and international relations.
f) Refereeing
commission
13.1.The technical
commission is in charge of preparing and submitting to the E.C. a technical
rules of Co.M.Es., the rules of
the sporting events of Co.M.Es and to express its opinion to the E.C.
on any problem of a technical nature.
The
refereeing commission is in charge of drawing up the list with referees
A and B certified by the F.I.E on presentation
of member federations, to stimulate the training of good referees in the
various countries, to take care of he
operation of the refereeing in the events of Co.M.Es., to take care of the
application by the referees of the rules during
the competitions.
13.2 The commission of promotion and international relations is in charge of proposing to the E.C. any tools allowing the promotion of the fencing as well as the international relations.
13.3 The E.C. can create
optional commissions to which it can entrust particular missions.
CONTAIN VI - FINAL PROVISIONS
Art 14 - General
14.1 These rules are effective immediately after their approval by the executive committee.
14.2 These rules can be modified only by the E.C.
14.3 The cases not envisaged with the present rules will be decided by the E.C.
Tunis
on December 8, 2003
The President Secretary General
Lioniero del Maschio Serge Plasterie
Via Tagliate 399 (Borgo Residence) 55100 Lucca (ITA) - Tel/Fax: + 39 05 83 34 15 49 Email:lioniero.delmaschio@gmail.com